“Before we have asked you……you already thought about it and implemented it!
You see what is needed……and you just do it!”

We are looking for a proactive multi-tasker with focus on HR. As we have big plans at DDG Smart Marketing!

As Personal Assistant, you will have a central, confidential and coordinating role within DDG. You will have a responsible job with lots of challenges where you will become an important go-to person for the CEO as well as the rest of the team.

How much you’ll earn
We pay well. Curious?

When you’ll be working
At least 4 days per week.

Where you’ll be working
A mixture between home and our lovely office in Baarn, The Netherlands. We’re flexible!
You will also be working in our Belgium office once a month.

What you’ll be doing

  • Management Support
  • HR Support

About us
DDG Smart Marketing is an events agency specializing in the production of bespoke events and marketing campaigns. We work on a local, national and European level. We’ve been innovating in this area for 25 years and we’re now growing faster than ever.

Why us?
We’re big enough to work with international B2B companies but we still feel like a family. We love what we do, we drive hard and we look after each other.

About you

  • You are a trustworthy person
  • You’re devastatingly accurate – you love detail and you always sweat the small stuff
  • You’re a natural team builder with the talent to bind people to you
  • To you organization and planning are like water and wine
  • You have the ability to handle sensitive/confidential situations or materials
  • You are proactive and take initiative – you make things happen
  • You take on responsibilities from beginning-to-end
  • You’re highly flexible and stress resistant – you dance under pressure and you drink new challenges as if they were the elixir of life
  • You’re highly driven – your ambition is to deliver the best outcomes in the most efficient manner
  • You have a sense of humor – we laugh a lot!
  • You’re a calming influence – you’re passionate for sure, but you bring tranquility and level-headedness to the sometime chaotic internal organization
  • Quality comes first for you – high standards breathe through everything you do
  • You’re deeply analytical – you can see solutions and possibilities where others can only see chaos
  • You are very diplomatic and good at keeping classified information to yourself

Your experience

  • Educated to bachelor’s level (or above)
  • Secretarial qualification with focus on HR
  • 2-5 years experience in secretarial, HR or personal assistant roles
  • Familiarity with MS Office (Excel, Word, Outlook, Access, PowerPoint etc)
  • Excellent spoken and written English and Dutch
  • Important competences: team player, excellent written and verbal communication skills, a hands-on mentality, analytical, commercially aware, stress-resistant, eye for detail, high level of integrity, organizational sensitivity

What you’ll be doing day to day

Management Support

  • Manage the CEO’s calendar, liaising with internal staff and external individuals and organizations to schedule and arrange meetings.
  • Provide logistical support for meetings
  • Manage CEO’s Office email account, assisting in correspondence/communications with internal and external parties
  • Assists in the preparation of documents and gathering, analysis and reporting of data where appropriate;

HR Operational Support

  • We are happy to make you responsible for various administrative (HR) activities and the associated coordination. This includes, for example, arranging matters prior to the commencement of employment of a new colleague and his/her home workplace, registering absenteeism reports and passing on personnel or salary changes.
  • Liaise with team members to ensure productivity and planning are on track

So what’s in it for you?

  • A strong salary with generous holidays and working conditions
  • Flexible working structure – homeworking in combination with office work
  • Be part of a warm, open and internationally minded organization
  • An iPhone and Macbook Air

Join us for your next adventure!
Interested? Great! Please send your resumé and cover letter/ email to the brilliant – Jolanda van Velsen – with reference to Vacancy Management Assistant 230622

Soort dienstverband: Fulltime, Parttime, Onbepaalde tijd